Regulations applying to Letting of Trade Space

Space for Trade Stands will be allocated by the Society on sites around the Showground and a perfectly level site cannot be guaranteed.

COVER – Cover is only provided in the Rural Craft and Food Market. If the Trade Stand exhibitor intends to erect tents and marquees, allowance must be made for guy ropes in calculating space required and must be included in the frontage booked.

SITE ALLOCATION - The Society by its officers or servants will allocate sites. In no case can a Trade Stand exhibitor beforehand select any particular site.

FEES - The appropriate fees must accompany signed application forms to ensure the space is reserved.

CLOSING DATE FOR APPLICATION – The closing date for application is 15th July but the Society reserves the right to close entries at an earlier date if fully booked.

ELECTRICITY - Exhibitors requiring this service must state on the Entry Form that the connection is required. A nominal fee of £97.00 is chargeable for the right to connect to the Main Electricity Supply for outside stands and £62.00 for those stands indoors. This charge also covers the electricity consumed. Details of electrical equipment or generators have to be declared with risk assessments when applying for space.

GENERATORS – A current certificate and proof of service record must be produced to the Society with the expiry date for generators stated along with a risk assessment.

ARRANGING EXHIBITS - All exhibitors must be in the Showground and in the space allocated by 8.00am on Show Day. The Society would be grateful if stands are set up prior to Show Day.

REFUSAL - The Society, through its Administrator or Show Directors, or their duly appointed Agents, shall have full and free right to refuse to accept any entry, to cancel any entry after being made and accepted, to refuse admission to the Show Ground of any proposed exhibit and/or to remove or order to be removed at the risk and expense of the owner, any exhibit which has been admitted to the Showground. There shall be no obligation upon the Society to make or offer any explanation or reason for any such action and the Society shall not incur any liability or responsibility in the matter.

COLLECTIONS - No exhibitor shall be permitted to take any collection or sell raffle tickets, be it for Charity or not, nor distribute handbills on the Showground except on the stand space allocated to the exhibitor.

FORFEITURE - Any exhibitor failing to exhibit by 8.00a.m. on show day shall forfeit the fee to the Society and the Society may reallocate the space to another exhibitor.

TICKETS - Exhibitors will receive tickets and car passes as follows: Two tickets up to 6m frontage; one additional ticket for every 6m frontage thereafter. Trade Vehicle Passes will be allocated by the Administrator on the strict understanding that vehicles must be parked in the Trade Car Park as indicated on Show Day. N.B. All extra passes will be paid for at the normal admission rates.

TRADE STANDS – Trading hours 8am – 6pm  Traders must NOT vacate their Trade Stands until after 6.15pm

PARKING – Except while unloading, vehicles will not be allowed to park in the avenues around Trade Stands and must be removed to the areas reserved for exhibitors.

MEMBERS – Members of the Society will also receive badges.

CHEAPJACKS - Selling of goods by auction, shouting to attract crowds or other behaviour likely to annoy visitors is forbidden.

LITTER - Stand holders are responsible for leaving their space in a clean and tidy condition. Trade Stand exhibitors are encouraged to take waste away or deposit in the waste bins that are located around the Showground. Any exhibitor who removes turf or soil or breaks the soil for purpose of erecting or fixing exhibits must restore it in a matter satisfactory to the Societies’ officers or servants within two days of Show Day.

EXCAVATIONS - No excavation to be made without consent and where given exhibitors must defray cost of reinstatement.

DISCLAIMER OF LIABILITY - Save for the death or personal injury caused by the negligence of the Committee, its servants or agents, the Committee will not be responsible for death, injury, diseases, damage or loss caused to any exhibitor from whatever cause, death, injury, diseases, damages or loss arises. (Save as aforesaid) the exhibitor shall indemnify the Committee against all claims, damages and expenses, whatsoever in any way arising out of the presence of the exhibitor, his servants, agents, exhibits, vehicles or equipment on the Show Ground and shall assume full responsibility therefore.

PUBLIC LIABILITY & RISK ASSESSMENT - Trade Stand exhibitors are advised to insure against fire and other appropriate risks not only as regards their own property but also against any third-party claim. You must make available to the Society your Risk Assessment and evidence of your current Public Liability Insurance together with your insurance policy number.

SPACE AVILABILITY - A limited number of stands are available and a full description of the items to be displayed must be entered on the form.

GDPR – Names and addresses of exhibitors will be printed in the show catalogue.

Acceptance of the foregoing provisions shall be a condition of entry.